Privacy Notice | Spencer Tarr Malan Geyer Inc.

This notice applies to personal information we obtain through this website and through our dealings with clients, prospective clients and other parties in the course of our practice.

1Who we are

Spencer Tarr Malan Geyer Inc. (“the Firm”, “we”, “us”) is a firm of attorneys, registration number 2007/016715/21, with its offices at 128/1 Hilton Road, Linbro Park, Sandton, Johannesburg. We are a “responsible party” as defined in the Protection of Personal Information Act 4 of 2013 (“POPIA”) in respect of the personal information we collect and process.

2Scope of this notice

This notice explains how we collect, use, store and protect personal information obtained through this website, and through our dealings with clients, prospective clients and other parties during our practice. It does not form part of any letter of engagement or fee agreement.

3What personal information we collect

Depending on how you interact with us, we may collect:

Contact and enquiry information you provide through this website or by telephone or email — name, contact number, email address, and the substance of your enquiry.
Client take-on and FICA information once you instruct us — identity and address verification documents, proof of banking details, source-of-funds information, and related information required under the Financial Intelligence Centre Act.
Matter-related information — documents, correspondence, and facts relevant to the legal matter you have instructed us on, which may include information about third parties where relevant to your matter.

Website usage information. This website uses no cookies, no analytics and no tracking of any kind. It loads no scripts, fonts or resources from any third party, and it does not profile visitors or record their behaviour. Nothing about your visit is collected unless you choose to send us an enquiry.

4Why we process your information

We process personal information:

to respond to enquiries and provide legal advice and services;
to comply with our obligations under the Financial Intelligence Centre Act, the Legal Practice Act, the Rules of the Legal Practice Council, and other applicable law;
to open, administer and bill matters, including trust accounting;
to comply with court and tribunal procedures where we act on your behalf; and
for our own legitimate business purposes, such as record-keeping, conflict checks, and communicating with you about matters you have instructed us on.

5Legal basis for processing

We process personal information where it is necessary to perform a contract with you (or to take steps at your request before entering into one), to comply with a legal obligation, to protect a legitimate interest, or with your consent, as applicable to the specific processing activity.

6Sharing of information

We do not sell personal information. We may share it with:

counsel, experts, or correspondent attorneys instructed on your matter;
courts, tribunals, regulators, and opposing parties, where required for the conduct of your matter;
our professional service providers (for example, our accountants, auditors, or IT service provider), under confidentiality obligations; and
any party we are required to disclose it to by law.

7Retention

We retain client files and related personal information for a period of seven years after the matter is closed, and for longer where the Legal Practice Council’s rules, the Financial Intelligence Centre Act or other applicable law requires it.

8Security

We maintain reasonable technical and organisational measures to protect personal information in our possession against loss, unauthorised access, and disclosure.

9Your rights

Subject to POPIA, you have the right to:

be notified that we hold personal information about you;
request access to the personal information we hold about you;
request correction or deletion of personal information that is inaccurate, irrelevant, excessive, out of date, incomplete, or misleading;
object to the processing of your personal information in certain circumstances; and
lodge a complaint with the Information Regulator (details below) if you believe your rights under POPIA have been infringed.

10Our Information Officer

POPIA requires every responsible party to designate an Information Officer. Ours is Spencer Jon Tarr, who may be contacted at spencer@stmglaw.co.za, sjtarr@iafrica.com or 082 441 0710.

11The Information Regulator

If you are not satisfied with how we have handled your personal information, you may contact the Information Regulator of South Africa:

Address: Woodmead North Office Park, 54 Maxwell Drive, Woodmead, Johannesburg, 2191
Telephone: 010 023 5200 · toll-free 0800 017 160
General enquiries: enquiries@inforegulator.org.za
POPIA complaints: POPIAComplaints@inforegulator.org.za (Form 5, available on the Regulator’s website)

12Changes to this notice

We may update this notice from time to time. The version published on this website is the current version.

13Contact us

Spencer Tarr Malan Geyer Inc.
128/1 Hilton Road, Linbro Park, Sandton, Johannesburg
Tel 082 441 0710
spencer@stmglaw.co.za · sjtarr@iafrica.com
administrator@stmglaw.co.za

Last updated 29 September 2026.